Senior Accountant

The Senior Accountant position is responsible for managing the day-to-day accounting operations. Key responsibilities include managing AR and AP, preparing journal entries, and overseeing the month-end close process. This role also involves regular interaction with residents and Resident Services staff, including, but not limited to, rent collection, managing residents’ personal funds, and acting as a representative payee for several residents on behalf of Maybelle Center.

In addition, the Senior Accountant will work closely with the Finance Director on special projects and provide backup support to the Accounting Coordinator and Finance Director on essential tasks. We seek a dynamic and caring individual who aligns with Maybelle’s mission to serve our members and residents.

  • Full-time, exempt
  • This position may work remotely up to 20% of the time 
  • Typical schedule: Monday through Friday, 9 AM-5:30 PM

Duties and Responsibilities

The individual in this position is expected to engage in the following work-related activities.

  • Prepare and manage all aspects of resident accounts receivable, rent collection, and deposits
  • Work with Resident Services on rent collection procedures
  • Prepare monthly census summary, resident vacancies, and out-of-facility journal entries
  • Review and record bi-weekly payroll journal entry, ensure proper tracking of payroll and benefit liabilities
  • Prepare and ensure timely entry of monthly journal entries
  • Reconcile balance sheet accounts and bank reconciliation
  • Record and reconcile contributions receivable, pledges, and donor payments in coordination with Development/Fundraising
  • Lead month-end close activities, including account reconciliation and various analyses
  • Review accounts payable process, including vendor setup, invoice review, and payment processes
  • Ensure proper coding and approval of expenses
  • Support Grant and fund accounting, including restricted funds
  • Review monthly financials to ensure accuracy and compliance with accounting standards
  • Assist Finance Director with annual audit, including preparation of audit schedules and responding to audit requests and test selections
  • Assist Finance Director with budget preparation
  • Maintain resident DHS 512 forms, track resident liabilities, review for accuracy, and follow up with case managers as needed
  • Manage resident rosters and track resident payee information
  • Maintain Resident Trust and Personal Income Fund (PIF) tracking and reconciliation
  • Provide reports and information as needed
  • Maintain comprehensive audit trail and essential source documentation
  • Quality control/backup review of Accounting Coordinator’s work
  • Engage with residents, members, and employees using trauma-informed best practices
  • Other duties as assigned

Skill Profile

The individual in this position is expected to possess and exhibit the following knowledge, skills, and abilities.

  • Strong, independent problem-solving and reconciliation skills
  • Strong interpersonal, written, and verbal communication skills
  • Accurate, efficient, and timely data processing proficiency
  • Intermediate/Advanced Excel and Adobe PDF editing proficiency
  • Understanding of the Chart of Accounts and general accounting principles
  • Understanding of fund accounting, revenue recognition, and non-profit financial regulations and reporting
  • Ability to learn Medicaid, Medicare, Social Security, and other regulations for assisted living facilities
  • Ability to adapt to changing regulations, funding environments, and organizational needs
  • Capacity to work collaboratively with program staff and leadership
  • Strong ethical judgment and integrity in handling financial matters and confidential information

Qualifications / Requirements

The following qualifications are required (or preferred) to perform the essential functions of this position.

  • At least 5 years of experience in accounting or finance, including hands-on data entry-level AP and AR as well as general ledger, reconciliation, and financial reporting
  • Bachelor’s degree in accounting, finance, or business administration, or equivalent combination of education, training, and related experience to perform the essential duties and responsibilities of the position
  • Non-profit accounting experience preferred
  • Advanced Proficiency in MS Office Suite, QuickBooks, or similar
  • Ability to work effectively amid frequent interruptions
  • Commitment to racial and social justice
  • Ability to establish and maintain effective working relationships with diverse staff, volunteers, and community members
  • Comfort working with a diverse resident population, including individuals facing chronic mental health issues and substance use
  • Requires passing pre-employment background check.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions listed above.

  • Ability to sit for extended periods while working at a desk and using a computer
  • Proficiency in using a computer keyboard, mouse, and other office equipment
  • Ability to read and interpret data on computer screens, documents, and reports
  • Clear communication over the phone and in-person meetings
  • Specific vision abilities required by this job include close vision, depth perception, and the ability to adjust focus
  • Ability to move around the office to access files, attend meetings, and collaborate with team members
  • Occasionally lift and move office supplies or equipment, typically weighing up to 20 pounds
  • Ability to reach overhead and bend to access files and supplies

Benefits/perks

  • 100% employer-paid health insurance for employees, with dependent coverage options available
  • Employer-paid life and disability insurance
  • 401(k) with a dollar-for-dollar match up to 4% (eligible after 60 days)
  • TriMet pass or parking reimbursement
  • Generous paid time off: 10 paid holidays plus over 5 weeks of PTO
  • Employee Assistance Program (EAP) for mental health, financial, and personal support
  • Flexible Spending Account (FSA) for healthcare and dependent care expenses
  • Meal provided during on-site shift
  • Remote work (up to 20%). However, remote work is not always guaranteed due to required on-site tasks.

Compensation

Salary Range: $75,000.00 – $80,000.00 annually

We are proud to be an Equal Employment Opportunity Employer. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to Jobs@maybellecenter.org.

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